A Not-To-Do List isn’t a brand-new way to manage work. You can organize your day, week, and month—and manage time efficiently—using a to-do list alone (see the previous piece: Why To Do Lists Are Still a Powerful Way to Manage Work). But to keep a strong to-do

In the earlier piece on why a to do list alone is no longer sufficient(feat.to-do calendar) and why pairing it with a calendar helps, we focused on the limits of lists by themselves. Even so, the to do list remains one of the strongest ways to manage work.

This piece introduces strategies to help people with ADHD work more productively and efficiently. ADHD can affect workplace productivity through difficulties with sustained attention and impulse control. With the right approaches, however, you can overcome these challenges and build a successful work life. 1. Optimize your work environment Optimizing your

Unproductive meetings can seriously undermine employees’ ability to do meaningful work. Many of us have lost focus because of meetings and watched overall performance slip as a result. According to Atlassian research, employees report that more than half of the meetings they attend feel inefficient, which suggests a large share

Today’s fast-moving work environment often forces us to wear multiple hats at once. That rapid role-shifting triggers “context switching,” which hurts both business growth and personal productivity. This article explains how to use your calendar to prevent excessive context switching and maximize focus. Understanding context switching 'Context switching&

For years, the to do list has been a beloved way to organize daily work. Its simple, intuitive format helped many people plan their day and pursue goals. Yet at some point, many of us hit a wall: a to do list alone stops delivering real productivity. Sensing those limits,

At work, we often spend substantial time planning, only to struggle in the execution stage. You might lead an important project, build a thorough plan through multiple meetings, and prepare all the materials—then encounter unforeseen variables once execution begins and watch the plan slip. Even when you have listed

Product managers juggle a lot—many tasks, many people. Add two or more concurrent projects and the difficulty multiplies. Attention scatters, important items slip, and you only chase them when a teammate asks for a status update. You start to feel like the bottleneck. Being the ultra-organized, never-miss-a-thing type is

People are increasingly looking for ways to use their mornings intentionally rather than letting them slip by. You can see it in the rise of habit-building apps and local groups that meet to practice early-morning routines together. Goals differ from person to person, but building a consistent morning routine has

In the previous two pieces, we discussed why capturing and planning matter. Capturing clears a crowded mind so you can enter execution without stray thoughts. Planning quickly reminds you what to do, reduces wasted time, and helps you focus. For details, see the articles below. 1. The Importance of Recording

You have probably seen this idea in sports documentaries: when the moment of performance arrives, champions do not overthink—they trust the plan they built with their coaches and execute. People who sustain high productivity tend to do the same. Rather than dwelling on why they must do a task

When we work, information pours in from every direction and new to-dos keep appearing. The more roles and collaborators we juggle, the easier it is for our heads to feel crowded. Trying to keep project updates, review meetings, and product ideas only in memory is risky and unstable. In a

Many of us once believed that gathering in one place was required for productive work. Since the 2020 pandemic, remote work has become a standard mode of working and we have seen that it can be productive. Afterward, many companies returned to the office or adopted a hybrid model that

For many people the following signs feel familiar. You often forget what you need to do. You struggle to stay focused. You have trouble finishing tasks. You get bored easily. You find it hard to do things in order. To avoid mistakes you lean into perfectionism. You find scheduling difficult.

As your projects and responsibilities grow, your old way of scheduling can start to break down. You may decide to study Time Blocking and try it on your calendar. Yet when you apply it to your own situation, your work environment and personal constraints can differ from what you read,

When you run projects, you often have to manage not only your own tasks but also the overall timeline and the work of teammates. If you spend too much time on management inside limited hours, you lose time for the work that actually needs your judgment and creativity. Now imagine

Time Blocking is a simple but powerful scheduling method you can run right from your calendar. An individual can apply it quickly, but bringing it into a company can face one big challenge: team culture. If your company does not respect Time Blocking, someone may see it as a strange

Since reading The One Thing, I have believed in single tasking, the practice of finishing work by focusing on one thing at a time. After starting a company, however, my scope grew across PM, marketing, operations, HR, and business. I slowly fell into the trap of thinking that founders work

Managing your schedule productively means classifying work by priority and then executing accordingly. In the previous two PM productivity posts, Time Blocking for PMs and Day Theming for PMs, I talked about strong execution with Time Blocking. The real starting point, however, is setting the right priorities. You do not

Day Theming is a time management method where you group similar tasks into categories and then process one category in a single day without interference from other categories. A well known example is Elon Musk, who runs both SpaceX and Tesla. He allocates his weekly time by day between the