Productivity

A collection of 38 posts

Productivity

Why the Dropbox CEO Deleted Every Employee Calendar

One morning, Dropbox employees came to work, opened their calendars, and were stunned. The meeting slots that had been packed the day before had all disappeared. Recurring meetings, check ins, weekly reports, team meetings… the entries that would normally fill their calendars had been wiped without a trace. Just as

Productivity

Best Daily Planner Apps of 2025

Spending a good day ultimately isn’t about “what to do,” but about making clear “when to do it.” When to-dos piled up in notes, requests arriving in messengers, and ideas that flash in your head are scattered, your energy drains before you even start. A good daily planner lets

Productivity

Color-Coding Your Calendar to Improve Time Management

Cognitive load is the amount of mental energy your brain spends processing information. Psychologists note that our working memory can handle only 4–5 items at once. Yet modern knowledge workers juggle dozens of tasks every day. The problem is that once cognitive load passes a certain threshold, your brain’

Productivity

How to Turn Ideas into Actionable To-Dos

We back up thousands of photos and hundreds of files, yet we rarely archive our most valuable assets: ideas. Those flashes in the shower, the commute brainstorms, the clever fixes from a quick chat—most vanish within days or sink into forgotten notes. That’s a problem, because some of

Productivity

A Digital Guide to Integrating GTD + Bullet Journal + PARA

Why Three Methods Need One System Picture this: a GTD book on your desk, a PARA folder structure neatly arranged on your laptop, and a bullet journal open beside you. Each is a great productivity method on its own—but have you ever wondered whether the three can actually work

Productivity

Calendar Note-Taking Inspired by Sam Altman

How many times did you open your calendar today? Right after waking up, on the subway, before a meeting, over lunch, to check when you can head home—most of us glance at it dozens of times. If it’s the screen we see most, could it be more than

Productivity

Three Scheduling Strategies to Sustain Focus(feat. Task Cycling)

Staying focused keeps getting harder. With constant notifications and an endless stream of information, how do you protect your attention. Here are three simple, practical methods you can adopt right away. Pomodoro The Pomodoro Technique uses focused sprints and short breaks, most commonly 25 minutes of work followed by a

Productivity

ADHD Time Management Guide: Body Doubling and Hyperfocus

For many people with ADHD, time can feel slippery. It races past at one moment and crawls at the next. Standard scheduling tips often miss the mark because an ADHD brain works differently. The good news is there are strategies designed for these differences. From time management to managing focus

Productivity

Switch Log by Superhuman’s Founder

Why did context switching get such a bad name? Most productivity advice treats context switching as the enemy. You often hear “focus on one thing at a time” and “protect deep work by minimizing switching.” Studies are frequently cited showing that it can take around 23 minutes to regain full

Productivity

Brain Dump: Clearing a Cluttered Mind

Have you ever gone to bed after a long day, only to lie awake because your mind will not quiet down? Tomorrow’s tasks, things to prepare, and unresolved worries keep looping. You tell yourself you will think about it in the morning, yet the unease does not leave. When

Productivity

Plan-Do-Check-Act: A PDCA Time Management Guide

Many of us end the day with a full calendar yet leave the important work unfinished. Plans multiply, execution lags, and the list grows while the done column stays thin. Among many planning methods, the PDCA cycle stands out for its simplicity and power. PDCA stands for Plan, Do, Check,

Productivity

A Time Management Guide for Productive Hybrid Work

Since the end of the pandemic, hybrid work that mixes office days and remote days has become commonplace. This is more than a change of location. It reshapes how we work and the culture around work. A flexible setup offers autonomy and deeper focus, yet it also asks each of

Productivity

The Multitasking Trap That Drains Productivity

A modern workday is scored by constant pings. More than twenty Slack channels, client specific email labels, fresh Jira project rooms spun up on the fly, and four new channels added in the past two weeks. It can feel like you are a call center agent juggling dozens of conversations

Productivity

A Calendar Workflow for People with ADHD

People with ADHD often find it hard to plan and use time in a steady way amid a busy day. Tasks get tangled in your head, due dates feel fuzzy, and stress builds. One tool helps reduce the noise and make the next action clear. A calendar. Used well, it

Productivity

Practical Productivity Tips You Can Use Today(feat. Time Wise)

We all search for ways to live more productively. Yet busy routines and ingrained habits make it hard to practice better time management. Time Wise distills answers to that challenge into one concise volume. The book presents short, real world habits from many people and settings, and offers clear solutions

Productivity

Productive To Do List Guide

A to do list is a tool almost everyone has tried. In today’s complex work environment, however, simply writing a list rarely delivers the productivity you hope for. This guide gathers the central ideas from four earlier pieces. It explains the limits and the strengths of a to do

Productivity

Time Management Guide for Solopreneurs

A solopreneur is someone who runs an entire business alone. The term may sound new, but the idea has long existed in the form of one-person businesses, freelancers, or people juggling multiple jobs. What distinguishes a solopreneur is not just working solo, but building and growing a business on the

Productivity

A Not-To-Do List Is as Important as a To-Do List

A Not-To-Do List isn’t a brand-new way to manage work. You can organize your day, week, and month—and manage time efficiently—using a to-do list alone (see the previous piece: Why To Do Lists Are Still a Powerful Way to Manage Work). But to keep a strong to-do

Productivity

Why To Do Lists Are Still a Powerful Way to Manage Work

In the earlier piece on why a to do list alone is no longer sufficient(feat.to-do calendar) and why pairing it with a calendar helps, we focused on the limits of lists by themselves. Even so, the to do list remains one of the strongest ways to manage work.

Productivity

Productivity Tips for People with ADHD

This piece introduces strategies to help people with ADHD work more productively and efficiently. ADHD can affect workplace productivity through difficulties with sustained attention and impulse control. With the right approaches, however, you can overcome these challenges and build a successful work life. 1. Optimize your work environment Optimizing your

Productivity

A Guide to Productive Meetings

Unproductive meetings can seriously undermine employees’ ability to do meaningful work. Many of us have lost focus because of meetings and watched overall performance slip as a result. According to Atlassian research, employees report that more than half of the meetings they attend feel inefficient, which suggests a large share

Productivity

How to Reduce Context Switching with a Calendar

Today’s fast-moving work environment often forces us to wear multiple hats at once. That rapid role-shifting triggers “context switching,” which hurts both business growth and personal productivity. This article explains how to use your calendar to prevent excessive context switching and maximize focus. Understanding context switching 'Context switching&

Productivity

Why To-Do Lists Are No Longer Enough (feat. To-Do Calendar)

For years, the to do list has been a beloved way to organize daily work. Its simple, intuitive format helped many people plan their day and pursue goals. Yet at some point, many of us hit a wall: a to do list alone stops delivering real productivity. Sensing those limits,

Productivity

Planning vs. Doing: Reduce Attention-Switching Costs

At work, we often spend substantial time planning, only to struggle in the execution stage. You might lead an important project, build a thorough plan through multiple meetings, and prepare all the materials—then encounter unforeseen variables once execution begins and watch the plan slip. Even when you have listed

Productivity

Why Product Managers Need a Second Brain

Product managers juggle a lot—many tasks, many people. Add two or more concurrent projects and the difficulty multiplies. Attention scatters, important items slip, and you only chase them when a teammate asks for a status update. You start to feel like the bottleneck. Being the ultra-organized, never-miss-a-thing type is